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Human Resources Department » New Hire Forms

New Hire Forms

Welcome to Grafton Public Schools! 

Your hiring appointment is the final step in the hiring process!  Candidates meet with the Director of Human Resources who will review the job offer, discuss benefits, and answer any questions that you may have about the position.  It is recommended that you bring identification with you to this appointment.  A passport is ideal but in lieu of that, a driver's license and a copy of your birth certificate are acceptable. 

If you accept the offer, we will take your photo for your school ID badge and discuss the completion of required paperwork.  Until we receive the required paperwork, we cannot process your paycheck, so we encourage candidates to complete all forms in a timely manner.

As always, if you have questions, you may contact Marita Steinmetz-Felton. She can be reached at [email protected] or 508.839.5421 extension 1071.

Per the laws of the Commonwealth of Massachusetts, all employees must be fingerprinted.  If you have not been fingerprinted, please schedule an appointment following the directions on the Fingerprint Memo. 

If you have been fingerprinted in a different school district within the past 7 years, please contact the Human Resources Department in that district to request a Suitability Letter.  Ask for the letter to be sent to the attention of:

Lynn Leofanti, Administrative Assistant

[email protected]

508.839.7618 (Fax)

508.839.5421 ext. 1012

Payroll Forms

Form W-4 is completed by employees and given to their employer so their employer can withhold the correct federal income tax from the employee's pay.
Form M-4 allows an employee to specify the number of exemptions and, optionally, an additional amount to be withheld from his/her paycheck for Massachusetts State Tax.The Form M-4 is required of all new employees so that withholding amounts may be deducted from payroll correctly.
Form I-9 is used for verifying the identity and employment authorization of individuals hired for employment in the United States. All U.S. employers must ensure proper completion of Form I-9 for each individual they hire for employment in the United States. This includes citizens and noncitizens. Both employees and employers (or authorized representatives of the employer) must complete the form. On the form, an employee must attest to his or her employment authorization. The employee must also present his or her employer with acceptable documents evidencing identity and employment authorization.
The SSA-1945 explains the potential effects of two provisions in the Social Security law for workers who also receive a pension based on their work in a job not covered by Social Security. The Windfall Elimination Provision can affect the amount of a worker's Social Security retirement or disability benefit.

Mandatory Pension Plans

For Teachers:  You will be enrolled in the Massachusetts Teachers' Retirement System (MTRS).  HR will provide you with enrollment information.

For Custodians & Non-Teachers working more than .5FTE:

For Substitute Teachers & anyone working less than a .5FTE: