Payroll Forms

Posted by:


Form W-4 is completed by employees and given to their employer so their employer can withhold the correct federal income tax from the employee's pay.


Form M-4 allows an employee to specify the number of exemptions and, optionally, an additional amount to be withheld from his/her paycheck for Massachusetts State Tax.The Form M-4 is required of all new employees so that withholding amounts may be deducted from payroll correctly.


Form I-9 is used for verifying the identity and employment authorization of individuals hired for employment in the United States. All U.S. employers must ensure proper completion of Form I-9 for each individual they hire for employment in the United States. This includes citizens and noncitizens. Both employees and employers (or authorized representatives of the employer) must complete the form. On the form, an employee must attest to his or her employment authorization. The employee must also present his or her employer with acceptable documents evidencing identity and employment authorization.

Direct Deposit Form

Direct Deposit is mandatory for all new employees.

Form SSA-1945

The SSA-1945 explains the potential effects of two provisions in the Social Securitylaw for workers who also receive a pension based on their work in a job not covered by Social Security. The Windfall Elimination Provision can affect the amount of a worker's Social Security retirement or disability benefit.

Mandatory Pension Plans

For Teachers:  You will be enrolled in the Massachusetts Teachers' Retirement System (MTRS).  HR will provide you with enrollment information.

For Custodians & Non-Teachers working more than .5FTE:  Worcester Regional Retirement Enrollment 

For Substitute Teachers & anyone working less than a .5FTE:   ICMA Enrollment Form